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Dear Colleague to All Members on Electronic Submission of Floor Documents

Dear Colleague,

During this time of crisis, House leadership and institutional staff continue to examine all possible steps to protect the health and safety of Members and our staffs, so that we are best able to serve our constituents.

In that spirit, in consultation with the Rules Committee, Committee on House Administration, Office of the Clerk and Office of the Parliamentarian and in accordance with current social distancing guidelines, the House will soon take additional action to reduce the physical presence of Members and staff in the Capitol, by formalizing a new system for submission of documents related to Floor action. 

Beginning Tuesday, staff must electronically submit all Floor documents – including bills, resolutions, co-sponsors and extensions of remarks – to a dedicated and secure email system, rather than deliver these materials by hand to staff in the Speaker’s Lobby or Cloakrooms.  At this time, Members may still drop off materials in person.  Electronic submissions will be accepted when the House is in pro forma session, as well as 15 minutes immediately before and after.  This upcoming week’s pro forma sessions will be held Tuesday at 11:30 AM E.T. and Friday at 9:00 AM E.T.  Pro forma sessions for the remainder of the month are expected to follow a similar schedule.  Later today, the Clerk’s Office will send out detailed guidance on where and how to submit materials.

Please be advised that this policy will be effective through April 19 and may be extended if continued disruption of House operations remains necessary due to the pandemic.  Normal practice for Floor submissions will resume once the House returns full-time to the Capitol for regular business. 

During this Holy Season for people of many faiths, let us pray for those families who have lost a loved one, those who are sick and those who are ministering to their needs.

Take care, be well and stay strong.

Sincerely,

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